How to move from the Model in Revit To PDF

April 2, 2014

Do not worry if you do not even know what a  PDF is or why you should use it.  I will explain it all for you here.  For starters, PDF stands for “Portable Document Format”, but I want to show why PDF is the preferred  format for presentation documents.   Have you ever created a document in Microsoft Word or another familiar software package and the format of the final result somehow adjusted differently than you intended?  What if you need to forward information to another person, but would like to retain all editing rights?  Well in this Revit Tutorial PDF, I will quickly share the steps necessary to move directly from Revit To PDF with the Smarter Architect community.  


RevitToPDF-PrintMenu (1) 1. Go To File menu which is shown by the “R” icon.

RevitToPDF-PrintMenu (2) 2. Select the name of the printer.  Although we are not creating a physical print created, the Revit PDF will be a snapshot in time that can be printed at a later time or viewed in the free Adobe viewer by anyone you wish.  I use Adobe PDF as my e-Printer, but if you watch the Revit To PDF video tutorial included in this blog post – I show you how to download CutePDF which is a free pdf print driver compatible with this Autodesk Revit software.  No matter what PDF driver is loaded, the process of creating a PDF is similar.

3. Next, Select properties to take a look at the document properties and modify any settings of the Layout, Paper/Quality or Adobe PDF Settings (which primarily controls the quality of the e-Revit print in process.  The screenshots below you show the specific printing choices at hand.

RevitToPDF-PrintMenu (3)

RevitToPDF-PrintMenu (5)
RevitToPDF-PrintMenu (6)









4. After adjusting the above printing preferences to meet your desired output, I want to point out that in the Print Setup menu, found under the Settings category, many of the same options can be adjusted such as orientation and paper size so it is not necessary to modify those items in both places because it should reflect the changes made in the previous step.

RevitToPDF-PrintMenu (7)

5.  In the File section shown in the middle of the Print menu below, there are 2 different options for the Revit PDF being generated.  The first option creates a single file with multiple sheets in the document if applicable while the second option will provide a separate PDF file for each Revit view and/or sheet selected in the set.  I encourage you to produce multiple sheet document PDF files especially if you plan on attaching the entire set to an e-mail.  I have utilized Revit PDF in full screen mode for presentations and saved the time necessary to move it into Powerpoint especially in my time as a Revit student. Do not forget to type a file path and name in this section as well!

RevitToPDF-PrintMenu (8)

6. Next, in the View/Sheet set menu, I highly recommend creating a new Set which includes the Revit views and sheets you will likely repeatedly print for PDF or to a printer.  It will save you time – not having to go through the list every time you need to make a progress print.

RevitToPDF-PrintMenu (9)

7. Hit Print to complete the PDF process.  Lastly, do not forget to preview the final Revit PDF.  This is a very important step to identify any possible graphic display conflicts that may have resulted from compatibility issues between the particular PDF driver and the version of Revit software running on your machine.

This Revit Tutorial PDF will save you time and paper!  A paper trail is critical to the architectural construction documentation of any project, but there is no reason why PDF cannot be a green alternative that meets our needs!

{ 0 comments… add one now }

Leave a Comment

Previous post:

Next post: